Purchasing Executive

Job Responsibilities:

• Responsible for the bidding and procurement of engineering & equipment required for production, ensuring compliance with project schedules and cost control objectives as well as mitigate project risk by implementing and negotiating terms and conditions.
• Prepare and implement contract terms and conditions, bidding and procurement plans/strategies for engineering & equipment
• Participate in the development of engineering & equipment procurement bidding strategies, negotiations, vendor management including dispute resolution, etc.
• Organize contractor/supplier inspections and prepare inspection reports.
• Prepare bidding documents, organize tender interview, and outline contract terms and conditions and participate in contract negotiations.
• Evaluate, prepare and submit the contract award report for approval.
• Prepare, submit for approval, and sign contracts.
• Properly document all the tender records, correspondence, submissions etc..
• Communicate and coordinate with internal departments and external vendors/consultants for all project related matters.
• Compile a contract list and track contract execution.
• Process contract payments in accordance with contract terms.
• Collect the latest market information and stay informed on industry pricing trends.
• Gather and organize supplier information and maintain the equipment supplier database as well as perform annual vendor evaluations.
• Perform other tasks assigned by senior management.

Job Requirements:

• Bachelor's degree or above, with no restriction on major.
• Over 5 years of experience in the bidding and procurement of engineering & equipment (large-scale M&E & HVAC equipment) or integrated procurement.
• Background in real estate or data center-related industries is preferred.
• Experience in managing suppliers and construction contracts, with familiarity in market trends.
• Strong sense of responsibility & logical thinking.
• Excellent communication and coordination skills, with team management experience.
• Strong team spirit and collaboration skills.
• Able to work and adapt to fast paced working environment.
• Seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.