| Job Details | Job Responsibilities;
Recruitment and Talent Acquisition
- Implement the full-cycle recruitment process, including collecting departmental hiring requirements, drafting and posting job advertisements, screening candidates, conducting initial interviews, and scheduling subsequent interview rounds.
- Collaborate with department heads to define job roles and candidate profiles for positions.
- Manage candidate selection, negotiate job offers, confirm joining dates, and issue offer letters.
- Prepare weekly recruitment reports, including data analysis and key metrics.
Employee Onboarding and Relations
- Facilitate onboarding processes, including orientation and training on company policies and systems.
- Oversee employee life cycle management, including hiring, probation reviews, transfers, promotions, and resignations.
- Organize employee engagement programs, such as team-building activities, annual celebrations, and wellness initiatives.
Employee Records and Compliance
- Maintain accurate and updated employee files, including employment contracts, confidentiality agreements, probation agreements, and performance documentation.
- Monitor and maintain attendance records, including leave, overtime, and absenteeism data, ensuring compliance with company policies.
- Prepare and submit monthly HR reports, including updates to employee data, salary adjustments, and benefits administration.
Performance Management and Payroll
- Administer payroll processing, including verifying attendance data, calculating allowances, and managing performance bonuses.
- Manage statutory contributions such as EPF, SOCSO, and EIS, ensuring timely registration, updates, and payments.
- Address payroll-related inquiries and coordinate with the finance team for monthly disbursements.
- Identify and implement improvements to payroll processes and systems to increase efficiency and accuracy.
- Provide support for payroll-related issues, including pay discrepancies and adjustments.
- Maintain and update employee payroll records, including new hires, terminations, and changes in pay rates or benefits.
Training and Development
- Coordinate employee training programs, including administrative, financial, and professional conduct training.
General HR Administration
- Address ad-hoc tasks and responsibilities as assigned by management.
- Work with management to develop and implement effective HR policies, procedures, and best practices to ensure compliance and align with the company's objectives.
- Handles disciplinary issues, grievances, domestic inquiry and dispute mediation in compliance of company policies and government regulations when necessary.
- Provide guidance and advice to managers and employees on HR-related matters, such as compensation, benefits, and workforce planning.
- Proactively identify areas of improvement especially in existing processes & implement necessary changes to establish good HR practices.
Job Requirements;
- Possess minimum Diploma or Degree in Human Resources Management, Business Administration, or equivalent discipline preferred.
- Minimum 5 years of working experience in the related field is required for this position.
- Good knowledge in Employment Act and Industrial Relations Act.
- Good knowledge in Employee Handbook terms and conditions.
- Strong knowledge of HR policies, procedures, and best practices.
- Excellent communication, interpersonal, and problem-solving skills, with the ability to work collaboratively with all levels of the organisation
- Proficient in HR Systems, HR data analysis and HR Reporting
- Proactive and solution-oriented mindset
- Ability to work independently and as part of a team
- Must be able to communicate fluently in written and spoken English, Bahasa Malaysia & Mandarin
- Good understanding and operating knowledge of payroll system through accepted software for processing salary, statutory deductions, and payments to statutory bodies.
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