Supply Chain Executive

Full Time

Urgent Hiring

Entry Level

Mon-Fri

Job Information Details

IndustrySupply chain/Logistics
Work LocationPuchong
Employment StatusFull Time
Job Details
Requirements:
  • Strong understanding of order processing workflows from order receipt to delivery.
  • Knowledge of import/export regulations including customs clearance and H.S code
  • Familiarity with shipping documentation, such as Bills of Lading, Commercial Invoices, Packing Lists, and Certificates of Origin.
  • Proficiency in using Microsoft Excel for managing orders and inventory stock data.
  • SAP experience will be an added advantage
  • Ability to coordinate with freight forwarders and suppliers to ensure smooth import/export processes.
  • Experience with project stock allocation, including managing stock for specific projects and tracking inventory against project requirements.
  • Understanding of Incoterms and payment terms.
  • Attention to detail to ensure accuracy in documentation, inventory records and shipments.
  • Strong communication skills for liaising with customers, vendors, and internal teams.
  • Ability to solve problems efficiently and handle issues that arise during shipping or stock allocation.
Responsibilities
Order processing
  • Receive and review customer orders for accuracy and completeness.
  • Confirm order details with customer and sales division including product specifications, quantities, and delivery addresses.
  • Enter orders into accounting system and generate customer order
Inventory and Stock Allocation
  • Check inventory levels to ensure sufficient stock availability for the order.
  • Allocate stock from the warehouse or restocking if necessary.
Order Planning
  • Allocate stock for open orders for delivery/shipment planning to update customer and sales division
  • Create proforma invoice based on order details for customer advance payment
  • Follow up with the finance department, customers, or sales division to ensure timely payment.
Shipping processing
  • Prepare goods for shipment by coordinating with the warehouse for packing and labelling.
  • Ensure that all required shipping documents, such as Bills of Lading, Commercial Invoices, Packing Lists and other require documents are prepared and accurate.
  • Select appropriate shipping methods and carriers based on freight cost estimation, delivery timelines, and customer requirements.
  • Schedule shipments and communicate with freight forwarders, couriers, or transportation companies.
  • Monitor shipment progress and provide tracking information to customers.
  • Resolve any shipping issues, delays, or discrepancies promptly, ensuring a smooth delivery process.
  • Confirm delivery with the customer and address any post-delivery issues or complaints.
  • Maintain records of shipments for future reference and auditing purposes.
  • Ensure all documents related to the export process are kept for finance, audit or compliance.
Import Customs Clearance
  • Upon received Supplier import alert and shipping documents, check import document details against Supplier purchase order.
  • Send import clearance instruction, shipping documents, serial number and HS code to import handling agent and warehouse receiving.
  • Perform goods received in accounting system once the goods are transported to warehouse or another designated location.
  • Report to Supplier if the goods are damage or dispute in item or quantity against the purchase order and shipping documents.
  • Arrange appointed insurance agent for inspection for damage goods if require
  • Update Inventory data for stock allocation planning
  • Ensure all documents related to the import process are kept for finance, audit or compliance.
Inventory Reconciliation
  • Verify received goods against stock levels and warehouse system to ensure accuracy and update inventory record accordingly.
  • Monitor reorder points and replenish stock as needed to maintain optimal inventory levels.
Salary Details RM3000 - RM4500
Skills and ExperienceSupply Chain, Logistic, Shipping
Working Hours8.30am - 5.30pm
Benefits■EPS, SOCSO ■Medical Support
Holidays and VacationsSat and Sun, PH

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