Supply Chain Executive

Industry	Supply chain/Logistics
Work Location	Puchong
Employment Status	Full Time
Job Details	Requirements: Strong understanding of order processing workflows from order receipt to delivery. Knowledge of import/export regulations including customs clearance and H.S code Familiarity with shipping documentation, such as Bills of Lading, Commercial Invoices, Packing Lists, and Certificates of Origin. Proficiency in using Microsoft Excel for managing orders and inventory stock data. SAP experience will be an added advantage Ability to coordinate with freight forwarders and suppliers to ensure smooth import/export processes. Experience with project stock allocation, including managing stock for specific projects and tracking inventory against project requirements. Understanding of Incoterms and payment terms. Attention to detail to ensure accuracy in documentation, inventory records and shipments. Strong communication skills for liaising with customers, vendors, and internal teams. Ability to solve problems efficiently and handle issues that arise during shipping or stock allocation. Responsibilities Order processing Receive and review customer orders for accuracy and completeness. Confirm order details with customer and sales division including product specifications, quantities, and delivery addresses. Enter orders into accounting system and generate customer order Inventory and Stock Allocation Check inventory levels to ensure sufficient stock availability for the order. Allocate stock from the warehouse or restocking if necessary. Order Planning Allocate stock for open orders for delivery/shipment planning to update customer and sales division Create proforma invoice based on order details for customer advance payment Follow up with the finance department, customers, or sales division to ensure timely payment. Shipping processing Prepare goods for shipment by coordinating with the warehouse for packing and labelling. Ensure that all required shipping documents, such as Bills of Lading, Commercial Invoices, Packing Lists and other require documents are prepared and accurate. Select appropriate shipping methods and carriers based on freight cost estimation, delivery timelines, and customer requirements. Schedule shipments and communicate with freight forwarders, couriers, or transportation companies. Monitor shipment progress and provide tracking information to customers. Resolve any shipping issues, delays, or discrepancies promptly, ensuring a smooth delivery process. Confirm delivery with the customer and address any post-delivery issues or complaints. Maintain records of shipments for future reference and auditing purposes. Ensure all documents related to the export process are kept for finance, audit or compliance. Import Customs Clearance Upon received Supplier import alert and shipping documents, check import document details against Supplier purchase order. Send import clearance instruction, shipping documents, serial number and HS code to import handling agent and warehouse receiving. Perform goods received in accounting system once the goods are transported to warehouse or another designated location. Report to Supplier if the goods are damage or dispute in item or quantity against the purchase order and shipping documents. Arrange appointed insurance agent for inspection for damage goods if require Update Inventory data for stock allocation planning Ensure all documents related to the import process are kept for finance, audit or compliance. Inventory Reconciliation Verify received goods against stock levels and warehouse system to ensure accuracy and update inventory record accordingly. Monitor reorder points and replenish stock as needed to maintain optimal inventory levels.
Salary Details	RM3000 - RM4500
Skills and Experience	Supply Chain, Logistic, Shipping
Working Hours	8.30am - 5.30pm
Benefits	■EPS, SOCSO ■Medical Support
Holidays and Vacations	Sat and Sun, PH

Requirements:

Strong understanding of order processing workflows from order receipt to delivery.
Knowledge of import/export regulations including customs clearance and H.S code
Familiarity with shipping documentation, such as Bills of Lading, Commercial Invoices, Packing Lists, and Certificates of Origin.
Proficiency in using Microsoft Excel for managing orders and inventory stock data.
SAP experience will be an added advantage
Ability to coordinate with freight forwarders and suppliers to ensure smooth import/export processes.
Experience with project stock allocation, including managing stock for specific projects and tracking inventory against project requirements.
Understanding of Incoterms and payment terms.
Attention to detail to ensure accuracy in documentation, inventory records and shipments.
Strong communication skills for liaising with customers, vendors, and internal teams.
Ability to solve problems efficiently and handle issues that arise during shipping or stock allocation.

Responsibilities
Order processing

Receive and review customer orders for accuracy and completeness.

Confirm order details with customer and sales division including product specifications, quantities, and delivery addresses.
Enter orders into accounting system and generate customer order

Inventory and Stock Allocation

Check inventory levels to ensure sufficient stock availability for the order.
Allocate stock from the warehouse or restocking if necessary.

Order Planning

Allocate stock for open orders for delivery/shipment planning to update customer and sales division
Create proforma invoice based on order details for customer advance payment
Follow up with the finance department, customers, or sales division to ensure timely payment.

Shipping processing

Prepare goods for shipment by coordinating with the warehouse for packing and labelling.
Ensure that all required shipping documents, such as Bills of Lading, Commercial Invoices, Packing Lists and other require documents are prepared and accurate.
Select appropriate shipping methods and carriers based on freight cost estimation, delivery timelines, and customer requirements.
Schedule shipments and communicate with freight forwarders, couriers, or transportation companies.
Monitor shipment progress and provide tracking information to customers.
Resolve any shipping issues, delays, or discrepancies promptly, ensuring a smooth delivery process.
Confirm delivery with the customer and address any post-delivery issues or complaints.
Maintain records of shipments for future reference and auditing purposes.
Ensure all documents related to the export process are kept for finance, audit or compliance.

Import Customs Clearance

Upon received Supplier import alert and shipping documents, check import document details against Supplier purchase order.

Send import clearance instruction, shipping documents, serial number and HS code to import handling agent and warehouse receiving.
Perform goods received in accounting system once the goods are transported to warehouse or another designated location.
Report to Supplier if the goods are damage or dispute in item or quantity against the purchase order and shipping documents.
Arrange appointed insurance agent for inspection for damage goods if require
Update Inventory data for stock allocation planning
Ensure all documents related to the import process are kept for finance, audit or compliance.

Inventory Reconciliation

Verify received goods against stock levels and warehouse system to ensure accuracy and update inventory record accordingly.
Monitor reorder points and replenish stock as needed to maintain optimal inventory levels.

Supply Chain Executive

Job Information Details